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Time Management Basics

Time management is about planning how much time to spend on certain activities to increase effectiveness and efficiency. Good time management allows you to accomplish more in less time, reduces stress, and leads to professional success.

Plan your daily activities in advance

Start each day with a clear idea of what needs to be done. List the tasks in descending order of importance. Indicate how much time you plan to spend on each task or activity. Use this list to decide which tasks to complete first.

Never schedule 100% of your time

Leave 10-20% of the time for unexpected tasks.

Set achievable goals

When planning activities, make sure your goals are specific, measurable and achievable. Use the SMART method: make sure the goals you set are Specific, Measurable, Attainable, Relevant, and Timely.

Set deadlines and meet them

When planning, you set a time frame for each task. Set a deadline for each task to improve discipline and reduce procrastination.

Cross the most difficult tasks off your to-do list first

Start your day efficiently by completing the most important tasks in your schedule first.

Delegate lower priority tasks effectively

When leading a team on a time-sensitive project, delegate tasks according to each individual's qualifications, skills, and specialisation to ensure tasks are completed smoothly and quickly.

Focus on 30 or 60 minutes of productivity instead of multitasking, and avoid distractions

Try not to do multiple things at once; you will be ineffective at all of them. Focus on one task for a set amount of time with short breaks in between to maintain your workflow. Allow 20 minutes at the start of the day and 20 minutes during the lunch break for distractions.

Use technology to maximise your time

Increase your productivity by automating time-consuming, repetitive tasks with technology.

Be ruthless with your time and know when to say "no"

Be mindful of your time. Get in the habit of not saying yes to everyone who crosses your path. Ruthlessly cut everything  out of your work routine and focus on doing only what is important to achieve your goal.

End your day by evaluating your progress

Review what you set out to do at the beginning of the day, what you accomplished, what you missed, and how you would plan for tomorrow.

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